Business Group - Professional Assistant for Trust and Estates

Description of Duties and Responsibilities:

  • Handle administrative tasks to support a group of attorneys within the practice group, aiming toward a higher attorney/staff ratio.
  • File opening/closing.
  • Open, sort and distribute mail and take appropriate action.
  • Fax, file, scan, copy correspondence.
  • Fully maintain client files in both paper and electronic format.
  • Draft, edit and format documents.
  • Heavy transcription/document preparation, including correspondence and legal documents.
  • Distribution of final documents as appropriate – mail, Express, email, fax, scan, etc.
  • Assist with tasks associated with time entry, billing and collections.
  • Answer phones and handle reception relief when needed.
  • Schedule and coordinate meetings, hearings and court appearances.
  • Handle electronic filing to the courts.
  • Maintain active file list.
  • Maintain client contact list in EXCEL.
  • Handle client mailings for business development activities (holiday cards, promotions, etc.).
  • Prepare presentation materials.
  • Coordinate, set up, clean up conference calls, meetings, programs, seminars, etc.
  • Handle meeting and CLE registration.
  • Coordinate travel and expense reimbursements.
  • Coordinate with administrative departments such as IT, marketing, accounting and HR.
  • Handle check requests.
  • Other duties as necessary and assigned to support firm, practice group and attorneys.

Skills and Education Requirements:

  • High School degree or equivalent education and/or experience.
  • Minimum 2+ years legal administrative experience.
  • Knowledge and experience with business transactions, commercial real estate, mergers and acquisions and estate and tax planning preferred.
  • Excellent client service and communication skills.
  • Strong organizational skills; ability to manage multiple tasks and priorities.
  • Exceptional attention to detail and work quality.
  • Team oriented with ability to work well independently and within a small office environment.
  • Advanced proficiency using MicroSoft Word including formatting, mail merge, blacklining.
  • Proficient computer skills using Excel, PowerPoint, Outlook, Internet, Worldox, ELITE, i-Timekeep, BigHand, PowerPDF, ADP, phone system, video and audio conference calling
  • Ability to work a regularly assigned schedule amounting to 37.5 hour per work week with flexibility to work any schedule between the business hours of 8:15 a.m. – 5:30 p.m. as business needs dictate.
  • Flexibility and versatility to serve the firm as business needs dictate. 

Sands Anderson is a drug-free workplace that offers a competitive compensation/benefits package. Please submit cover letter, resume and salary history to: Sands Anderson PC, Attention: Human Resources P.O. Box 1998, Richmond, VA, 23218, e-mail:

At Sands Anderson, we provide a comprehensive employee benefits package to full time benefit eligible employees which includes:

  • 401K with Firm Matching Contribution
  • Employee Assistance Services
  • Holiday Pay
  • Life Insurance and Accidental Death and Dismemberment coverage
  • Medical and Dental insurance
  • Medical Care and Dependent Care Flexible Spending Program
  • Paid Parking
  • Paid Time Off (PTO)
  • Short and Long-Term Disability Insurance
  • Professional Dues Reimbursement
  • Wellness Program

Please submit the Employment Application, cover letter, resume & salary history to:

Janet Broadway
Director of Human Resources
Sands Anderson PC
Post Office Box 1998
Richmond, VA 23218-1998
Direct Phone: (804) 783-7222
Confidential Fax: (804) 783-7295

Sands Anderson is an Equal Opportunity Employer
and maintains a drug free workplace.